B14. Registers and reports
Everything recorded on cases also appears in registers. A register is a list of records across the portfolio. Every register has:
- a counter of live records;
- a search box;
- a Filter by status drop-down, with All statuses as the default;
- Export CSV, which downloads the visible rows as a spreadsheet file;
- Record details and Record actions for each row.
Registers in Part B
| Register | Page | What you can do |
|---|---|---|
| Financial facilities | Financial management > Financial facilities | View the five facilities and their terms. |
| Finance applications | Finance applications | Move applications, make the committee decision, open cases. |
| Financing cases | Financing cases | Move the case, record evidence, initiate payouts and repayments. |
| Transactions | Financial transactions | Approve, reject, reverse and request refunds. |
| Disbursements | Disbursements | Start a payout from the register ("New disbursement"), and see the approval queue "Awaiting your independent approval". |
| Loans, Investments, Grants | Portfolio registers | View only. Records come from financing cases. |
| General ledger | Financial management > General ledger | View only. |
| Reconciliation | Reconciliation | View only. Settlement matching runs through the system, not this screen. |
| Conditions precedent, Collateral and security, Insurance, Repayments, Offtake agreements, Infrastructure projects, PPPs, Project preparation | Cross-case registers | View only. Records are entered on the financing case page. |
| Warehouses and receipts | Warehouses | Register warehouses, issue and inspect receipts, record stock movements. |
Warehouses and receipts (Agric-Vault, F-II)
- Open Warehouses, and select Record warehouse activity.
- Choose the type:
- Register warehouse: enter the code, name, location, state, capacity, accreditation reference and expiry date. The warehouse stays pending until the Platform Super Administrator confirms the accreditation and activates it.
- Issue warehouse receipt: the warehouse must be active with valid accreditation. Enter the receipt number, commodity, holder, quantity, unit, quality grade, declared valuation and dates. Duplicate receipts are blocked.
- Record inspection and valuation: choose Verified, Discrepancy found or Rejected. A Verified result needs a valuation above zero.
- Record inventory movement or release: choose Transfer, Controlled release, Deterioration, Liquidation or Adjustment. A pledged receipt can only be released through its financing case.
Reports and exports
- Reports: select Create report, choose the approved report (for example Application pipeline and ageing or Conditions precedent ageing) and a format (PDF, CSV or Excel). Generating a report needs two-step verification.
- The file appears in Exports. Select Download securely. The link lasts 5 minutes. Files are kept for up to 7 days and can be up to 50 MB.