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B8. Documents and schedules

Three records must exist before money can move: the executed financing agreement, the disbursement schedule and the repayment schedule.

Task B8.1: Record the executed financing agreement​

Who can do this: the maker roles for the case (see Part B10). Check your permissions with your administrator if the option is missing.

Steps

  1. Open the financing case and select Record controlled case evidence.
  2. Choose Executed financing agreement.
  3. Enter:
    • the agreement version (for example "v1.0");
    • the date signed;
    • the execution reference;
    • the names of the people who signed for the cooperative and for the bank.
  4. Confirm.

What happens next

  • The executed agreement is recorded. It can never be changed. If the terms change, a new agreement is recorded.
  • The Definitive documents condition can be satisfied.

Task B8.2: Record the disbursement schedule​

  1. Select Record controlled case evidence, then Disbursement schedule.
  2. Enter each tranche: the amount, the due date and the purpose.
  3. For Hauwa's case, the schedule is one tranche of ₦45,000,000, due on 30 October 2026, for seasonal inputs.
  4. Confirm.

Task B8.3: Record the repayment schedule​

  1. Select Record controlled case evidence, then Repayment schedule.
  2. Enter each instalment: the principal, the interest, and the due date.
  3. For Hauwa's case, the repayment is ₦45,000,000 principal plus interest, due in October 2027.
  4. Confirm.

What happens next

  • The repayment schedule drives reminders and arrears (Part B13).
  • For debt and trade instruments, a repayment schedule is required before Ready to disburse.

Common problems

  • "A disbursement tranche is missing" when you try to move the case forward: record the disbursement schedule first.
  • Uploading the signed PDF: not available yet. Record the reference.